Freedom of information policy | Wollaston Parish Council

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If you require information that is only available in hard copy please contact us.

Class 1 Who we are and what we do (Organisational information, structures, locations and contacts)
Information	How information can be obtained	Cost
Who's who on the Council and Committees	Information can be freely found on the website.	N/A
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)	Information can be freely found on the website.	N/A
Location of main Council office and accessibility details	The Council’s office is situated on the ground floor of the Bryson Building within the grounds of Scott Bader, High Street, Wollaston. Information can be freely found on the website on how to contact the Clerk.	N/A
Staffing structure	Not applicable.	N/A

Class 2 What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Information	How information can be obtained	Cost
Annual return form and report by auditor	Information can be freely found on the website.	N/A
Finalised budget	Information can be freely found on the website.	N/A
Precept	Information can be freely found on the website.	N/A
Borrowing Approval letter	Not applicable	N/A
Financial Standing Orders and Regulalations	Information can be freely found on the website.	N/A
Grants given and received	Information can be freely found on the website.	N/A
List of current contracts awarded and value of contract	Hard copy.	N/A
Members' allowances and expenses	Not applicable.	N/A

Class 3 What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
Information	How information can be obtained	Cost
Parish Plan (current and previous year as a minimum)	Not undertaken.	N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Information can be freely found on the website.	N/A
Quality status	Not applied for.	N/A
Local charters drawn up in accordance with DCLG guidelines	Not applicable.	N/A

Class 4 How we make our decisions (Decision making processes and records of decisions)
Information	How information can be obtained	Cost
Timetable of meetings (Council, and committee/sub-committee meetings and parish meetings)	Information can be freely found on the website.	N/A
Agendas of meetings (as above)	Hard copy.	N/A
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting	Information can be freely found on the website.	N/A
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting	Hard copy.	N/A
Responses to consultation papers	Hard copy.	N/A
Responses to planning applications	Information can be freely found on the website.	N/A
Bye-laws	Hard copy.	N/A

Class 5 Our policies and Procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
Information	How information can be obtained	Cost
Policies and procedures for the conduct of council business: · Procedural standing orders · Committee and sub-committee terms of reference · Delegated authority in respect of officers · Code of Conduct ·Policy statements	Information can be freely found on the website. Hard copy.	N/A
Policies and procedures for the provision of services and about the employment of staff: · Internal policies relating to the delivery of services · Equality and diversity policy · Health and safety policy · Recruitment policies (including current vacancies) · Policies and procedures for handling requests for information · Complaints procedures (including those covering requests for information and operating the publication scheme)	No defined policy. Information can be freely found on the website. No defined policy. As per this schedule. Information can be freely found on the website.	N/A
Information security policy	No defined policy.	N/A
Records management policies (records retention, destruction & archive)	Information can be freely found on the website.	N/A
Data protection policies	No defined policy.	N/A
Schedule of charges (for the publication of information)	As detailed in this schedule.	N/A

Class 6 Lists and Registers (Currently maintained lists and registers only)
Information	How information can be obtained	Cost
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Not applicable.	N/A
Assets Register	Hard copy.	N/A
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Hard copy.	N/A
Register of members' interests	Hard copy.	N/A
Register of gifts and hospitality	Hard copy.	N/A

Class 7 The Services We Offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Information	How information can be obtained	Cost
Allotments	Not applicable.	N/A
Burial grounds and closed churchyards	Not applicable.	N/A
Community centres and village halls	Not applicable.	N/A
Parks, playing fields and recruitment facilities	Information can be freely found on the website.	N/A
Seating, letter bins, clocks, memorials and lighting	Hard copy.	N/A
Bus shelters	Hard copy.	N/A
Markets	Not applicable.	N/A
Public conveniences	Not applicable.	N/A
Agency agreements	Hard copy.	N/A
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Not applicable.	N/A