Document Date
05/09/2023
Created by
Parish Clerk
Category
Meetings
Wollaston Parish Council
Wollaston Parish Council
Document Date
05/09/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON VILLAGE HALL MANAGEMENT
COMMITTEE MEETING
6.30pm, Tuesday 5th September 2023
Village Hall, Wollaston
Present: Mike Goldsmith (Chair), Maureen Green, Greg Carter, Geoff Simmons (Treasurer) Helen Warden, Penny Morten, Kathy Betts and Suzanne Grant (Clerk).
Apologies: Fran Woods
Mike welcomed everyone to the meeting. Apologies were given as above.
The minutes from the meeting which took place on 4th July 2023 were agreed and signed.
No Matters Arising to report.
Mike advised that the New Community Centre and Preschool location issue is still ongoing. Both the Duchy & NNC have verbally confirmed that the original site next to Scott Bader is unsafe. Other London Road possible location deemed as unsuitable. New location of the Woodland area (0.3ha) at the new Bloor housing development in Hookhams Path Development has been proposed. This ground is owned by Bloor Homes & a meeting is being held with Bloor on Thursday 7th September with Mike Goldsmith, John Mitchell and Lindsay Alvis (Chair) to discuss further. A further update will be available at the next meeting.
Water meter – ongoing issues with the supplier “Wave” taking incorrect Direct Debits
Geoff continues to chase to resolve. Water meter readings taken 05/09/23.
Busy Bees – rent has been deferred until 30 Sept 23 due to financial issues.
Geoff has again requested a breakdown of their monthly payments from October 2021
to date – Penny to chase their treasurer for this as a matter of urgency.
Geoff presented the meeting with the accounts – no issues. Rental slightly less
v’s last year due to Busy Bees. There is a Nett Surplus of £3,108.47 & £31,689.27
in the bank.
INSURANCE – Geoff has received the renewal notice for the annual insurance.
This has increased from £1,384.35 to £1,481.56 Geoff to email the schedule,
policy, rebuild documents to the Committee. Greg and Clerk to review
– this to be done before payment due on 30/09/23. Also, handouts from Geoff’s
recent Charitable Trust Course to be distributed by Geoff for review by Parish Council.
Mike thanked Helen for her assistance with the installation of the new Gas Meter on 30/08/23. A £20 bonus will be paid to Helen for her help.
Lights were fixed over the Summer by Mark Essam. Spotlights to be done at a later date.
Bookings very quiet between now and December (few December bookings have been made). Penny to chase Anna (Busy Bees Chair) for Halloween party booking date.
Few issues with Hayley Weedy (Cleaner) with dirty surfaces, rubbish, wet floors, cobwebs, moldy cleaning cloths, extractor fans being left on etc. It was agreed that new mops and buckets could be purchased for Hayley upon request. Greg to find Hayley’s contract and speak to Hayley directly.
Helen reported that the Urn had broken – permission to purchase a new one given.
Penny advised that the Open Day held on Monday 4th September was very successful and 2 new children had started. Lots of fundraising and advertising is currently ongoing. Clerk to chase S137 Grant for Busy Bees at September PC Meeting to establish if the Grant can be paid any earlier than October once the application form has been returned from Busy Bees. Busy Bees is currently running with 2 members of staff. The option of merging Wollaston and Strixton preschool with Busy Bees was discussed, but not found to be currently feasible.
Youth Club returns after the summer break on Thursday 7th September with a
reduced entrance fee of 50p. More volunteers have signed up to help. Debra Styles to
resign as a Village Hall Trustee and encourage another member to attend the VH
meetings. Finances are tight but Youth Club have received a Grant from the Ward
Councillors through NNC. Request for vegetation in front of the building and grass in
the back garden to be cut, also large tree to be pruned. Clerk to arrange for
October/November.
No report – all paid to October.
No report. Term commences on Saturday 9th September.
Please can Helen provide Geoff with a schedule of all users ASAP.
Tuesday 3rd October 2023, 6.30pm Village Hall Lounge.
Signed ……………………………………………….. Date …………………………………………………