Document Date
03/10/2023
Created by
Parish Clerk
Category
Meetings
Wollaston Parish Council
Wollaston Parish Council
Document Date
03/10/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON VILLAGE HALL MANAGEMENT
COMMITTEE MEETING
6.30pm, Tuesday 3rd October 2023
Village Hall, Wollaston
Present: Mike Goldsmith (Chair), Maureen Green, Greg Carter, Geoff Simmons (Treasurer), Kathy Betts, Fran Woods and Suzanne Grant (Clerk).
Apologies: Helen Warden, Penny Morten, Youth Club Representative
Mike welcomed everyone to the meeting. Apologies were given as above.
The minutes from the meeting which took place on 5th September 2023 were agreed and signed.
No Matters Arising to report.
Mike advised that the New Community Centre and Preschool location issue is still ongoing, however the location currently being discussed with the Duchy is the Scott Bader Field opposite the Water Tower in Irchester Road. The architect is currently looking into whether the building will fit into this area. Update will be provided at the next meeting following upcoming meetings with the Duchy later this week.
Geoff presented the Treasurer’s report as of 30/09/2023. No issues, strong looking
balance sheet with income of £16k similar to last year. Sitting on £29k cash. Ongoing
issues with E-on overcharging, this credit will be used over the winter. Anglia Water/
Wave still charging for a meter that is no longer there & Gas charges for when
the meter was not working. Geoff to write formally and try to resolve.
Geoff advised information had been received from “Heating Save” thermostat company. Greg
to investigate. Geoff confirmed that the annual Insurance Premium had been renewed.
Geoff confirmed that he was looking into a new Bank Account due to bank charges to be
possibly linked to the Parish Council online banking accounts (Lloyds).
Once this is established, it was all agreed & passed by committee members that
the Caretaker should have a Debit Card for all Village Hall purchases (instead of current
£50 cash float).
Report passed from Helen Warden. Helen proposed that the PC Website is updated
with regular classes and contact details of class leaders/preschool etc. This was agreed
and would be undertaken by the PC Clerk. Written agreement must be obtained before
issuing personal details onto the website. Greg to obtain details from Helen.
Cleaner update – Greg confirmed that he had spoken to the Cleaner and a request had
been made for 2 coloured mops per station and hooks to hang the mops. The other
issue of rubbish, general untidiness was noted and will be monitored.
Helen confirmed that there had been a few enquiries since the last meeting and a couple
of weekend party bookings.
Helen reported that sadly she & her family are moving to Stanwick in the near future.
Does the committee require Helen to resign as caretaker? It was agreed that a trial
period for both parties should be undertaken to ensure that this works.
Greg to speak to Helen on behalf of the committee.
Report passed from Penny Morten. Busy Bees are doing well day to day. The longer
hours are appreciated by parents and several people have been to look around since
September. Two new starters for January and some children on the waiting list
for September. Numbers are still low, but lots of marketing and fund raising is being
undertaken. Funding options and Grants are also being explored, but these appear to
be thin on the ground for established businesses.
There is an issue with the Garden as it is used by other groups and events. Findings
of rubbish and sweet wrappers have been found together with pieces of equipment being damaged and moved. This issue to be flagged to party bookers and Caretaker to undertake a check after bookings. Clerk to write to Youth Club.
Report passed from Debra Styles. Thanks to our local NNC grant which YC received to
assist with their annual insurance and NAYC membership costs. Entrance fee has been
reduced to 50p which has increased numbers slightly, although still making a loss so
will need to look at Fundraising ideas. New voluntary adult leader has been recruited.
Hall hire is paid up from May to end of September (YC was closed in June and July).
No report – all paid.
Fran reported that there is a light out in Oasis Foyer. Buddleia plant causing an issue by
the back door. Clerk to contact Gardener to pull down and invoice to Village Hall.
No report
Tuesday 14th November 2023, 6.30pm Village Hall Lounge.
Signed ……………………………………………….. Date …………………………………………………