Document Date
14/11/2023
Created by
Parish Clerk
Category
Meetings
Wollaston Parish Council
Wollaston Parish Council
Document Date
14/11/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON VILLAGE HALL MANAGEMENT
COMMITTEE MEETING
6.30pm, Tuesday 14th November 2023
Village Hall, Wollaston
Present: Mike Goldsmith (Chair), Maureen Green, Greg Carter, Geoff Simmons (Treasurer), Helen Warden, Fran Woods, Penny Morten and Suzanne Grant (Clerk).
Apologies: Kathryn Betts.
Mike welcomed everyone to the meeting. Apologies were given as above.
The minutes from the meeting which took place on 3rd October 2023 were agreed and signed.
No Matters Arising to report.
Mike advised that the New Community Centre and Preschool location issue is still ongoing, however one of the locations currently being discussed with the Duchy is the Field opposite the Water Tower in Irchester Road. Awaiting HSE. The Parish Council are hoping to present options to the Community at the Christmas Fayre on Sunday 26th November or asap.
Geoff presented the Treasurer’s report – no issues.
Clerk passed 2 cheques from the bowls club & an invoice for cleaning equipment purchased by
Helen for the Village Hall Cleaner – paid by Parish Council.
In the light of the correct smart meter based bill of £28, it seems to be possible or even probable
that several of the estimated bills when the smart meter was inoperable were far from
correct. GS to check with Eon.
Concerns raised over Heating being left on high and doors opened when heating is on – Helen
to enquire with Smiths Fire if a plastic door curtain is allowed due to it being a fire escape.
“Heating Save” thermostat company – Greg advised that this would be a possible option for the
New Community Centre as requires some investment (wi-fi etc) can be linked to bookings &
lights.
Geoff confirmed that he was still looking into a new Bank Account (Lloyds) due to bank charges
from HSBC. Once this established, Caretaker (Helen) to receive a debit card as previously agreed
as the current £50 cash float is not convenient due to predominantly online purchases greater
than £50.
Smiths Fire Inspection was passed from Geoff to Helen – 4 lights need immediate attention –
Helen to book Mark Essam Electrician.
Geoff requested once again for a 4” diameter hole to be made in the panel in ladies’ toilet to
enable easy access for reading the meter. Penny to arrange this asap with Richard Morten.
Clerk to send Geoff a photograph of meter reading as currently blank.
Geoff confirmed that he would be retiring from his position as Treasurer in September 2024.
Helen distributed a schedule to the committee for the Village Hall & Oasis regular bookings.
Helen reported that the bookings had picked up, lots of bookings for November, December &
even a couple for the New Year.
Request had been received from a new user for Saturday mornings 10am for a 45
minute fitness class in the Oasis. Helen confirmed that the user was insured and would receive
a standard contract & the music situation would be checked. It was agreed that the new user
should be given a trial period. Geoff to send through the Contract Word documents to Helen
for updating.
Request from a local young resident partaking in the London Marathon for a Children’s Charity
to hire the Village Hall for 3 Charity raising events (quizzes) in December, February and March
for a lower rental cost. It was agreed that the Hall would be hired out to her at the current rate
but she would only be charged for 2 hours (but can use for 3 hours). Parent to make and oversee
the booking if U18 for insurance purposes.
PAT Testing – list of equipment to be provided that requires PAT testing. Penny to arrange for
Richard Morten to carry out the PAT testing. It is the Bowls Club responsibility to PAT test their
own equipment.
Currently 9 children enrolled. 2 new children enrolling in January. Recent events such as
the Halloween party have been successful. Recent Environmental Health visit resulted in a 4 star rating. Penny to chase payment with immediate effect as no payment has been made to Treasurer.
A potential £10,000 donation to Busy Bees from an inheritance source is pending.
No report.
No issues, steady numbers, focusing on the Show for next July
Fran reported that there are lights out in Oasis Foyer, Lounge and Hall – Helen to arrange.
No report
Tuesday 5th December 2023, 6.30pm Village Hall Lounge.
Signed ……………………………………………….. Date …………………………………………………