Document Date
06/02/2024
Created by
Parish Clerk
Category
Meetings
Wollaston Parish Council
Wollaston Parish Council
Document Date
06/02/2024
Created by
Parish Clerk
Category
Meetings
WOLLASTON VILLAGE HALL MANAGEMENT
COMMITTEE MEETING
6.30pm, Tuesday 6th February 2024
Village Hall, Wollaston
Present: Cllr Dr Mike Goldsmith (Chair), Geoff Simmons (Treasurer), Cllr Greg Carter, Fran Woods, Helen Warden, Maureen Green, Penny Watts and Suzanne Grant (Clerk).
Apologies: Wollaston Youth Club, Kathyrn Betts.
Mike welcomed everyone to the meeting. Apologies were given as above.
The minutes from the meeting which took place on 9th January 2024 were agreed and signed.
By-election on Thursday 15th February in Village Hall, all arrangements in place, regular users have been informed. Helen is coordinating with the Elections Team for delivery & collection arrangements and their contact will open and close the Village Hall on the 15th – Helen will arrange key collection. Clerk to send booking form for the 2nd of May Election (Police, Fire & Crime Commissioner Election). Helen to inform all regular Thursday users.
The architect is currently drawing up the plans. The increased parking requirement of an extra at least 10 spaces need to be finalised before the planning stage. WPC are currently having ongoing discussions with Doc Martens about use of a small section of their car park. A meeting is due to be held with the Duchy next week to discuss compensation for the loss of the original site and the option of an alternative use for the land.
See financial report. Nett surplus of £1,748.91. £3,485 in rent receipts. It was agreed to
increase the rent for ad-hoc users to £12.50 per hour for the Oasis & £15.00 per hour for the
main hall & commercial rates to be increased to £15 per hour for the Oasis and £20 per hour
for the main hall. All original bookings to be honored at the old rate.
New Lloyds Bank Account has been set up – Geoff to check with Lloyds as incorrect name is on
the account (Clerk). Greg to fill in the signatory form and return to Geoff asap.
Tesco mobile phone is a cost of £22.40 per month – Helen to send Geoff the contract details.
Village Hall Valuation HMRC form (ownership details) – Clerk to complete before 12.02.24
Water Meters have been replaced with smart meters.
Toilet odour issue has been fixed with a new valve. Disabled toilet requires new pipe
urgently – Helen to contact plumber. Oasis outside light now working, side path light still
needs to be fixed. The sink u-bend in kitchen is blocked.
Cleaner reported that sockets are tripping – Helen to contact Electrician.
Lots of interest with bookings. Concerns have been raised with cleaning issues, Greg to speak
to the cleaner & Helen to send photos of the issues to Greg asap.
Helen will sadly be leaving her position of Caretaker at the end of February (subject to finding a
replacement) due to travel logistics. Interviews are to take place next week, held by Greg
& Helen.
No issues. Inheritance donation has been received, which has helped Busy Bees enormously.
Report sent in. YC will continue on a Thursday evening, resulting in the loss of two leaders due to work commitments. Numbers are still low, the entrance fee to be raised back to £1 as current takings are not covering the hall hire. Plans to advertise the group and call for more adult leaders to help. Hire fees paid until end of December and Januarys to be paid shortly. It was agreed by the committee that the Wollaston Youth Club should be considered for a Grant from the PC in the annual grant process paid in October.
No issues.
No report. Bowls Club have requested that the kitchen shutters are left up by Busy Bees.
Tuesday 02nd April 2024, 6.30pm Village Hall Lounge.
Signed ……………………………………………….. Date …………………………………………………