Wollaston Parish Council approved minutes from meeting, October 22

Document Date

27/10/2022

Created by

Parish Clerk

Category

Meetings

Accessible version of document

WOLLASTON PARISH COUNCIL
Tel: 07856 203260
Email: clerk@wollastonparishcouncil.gov.uk
Web: wollastonparishcouncil.gov.uk

MINUTES OF THE MEETING OF WOLLASTON
PARISH COUNCIL HELD AT THE OASIS, HIGH STREET, WOLLASTON
ON THURSDAY 20 OCTOBER 2022

PRESENT: Councillors Messrs Alvis, Boddington, Jones, Mitchell, Savage, Talbutt, Threadgold and Tyrrell and Miss D. Styles (Clerk & RFO).
IN ATTENDANCE: Cllr Mr T. Partridge-Underwood.

22/078 – OPEN MEETING
No members of the public present.

22/079 – NORTH NORTHANTS COUNCIL
Our local ward councillors will not be supporting the charge for the garden waste bins which will be presented to full NNC shortly. Over £2million is available for distribution to households support scheme which includes community groups. £555,000 available for safety improvements from NNC (CCTV at Queensway). There are 21 sites in North Northants for electric vehicle charge points with a consultation currently out. NNC received an employer silver award for their support for armed forces. HR department received an award for inclusiveness of vets and their widows. Prosecutions in place for flytipping in the Wellingborough and Rushden areas. NNC announced free swim sessions for children during half term to keep fit and healthy. Heritage – 5 local attractions received awards including Chester House, Sywell and Wellingborough museums. Ward meeting shortly, Cllr Carr to confirm. Cllrs raised queries regarding the multi storey car park in Wellingborough charges, majority of NNC representatives from East of the County, bin emptying issues, disappointment in EVCPs in towns not villages.

22/080 – TO RECEIVE APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Alms, Carter, Goldsmith, Milroy and Tew for previous appointments, annual leave and illness, respectively. Apologies also received Cllrs Messrs Carr and Griffiths and PCSO Donna Fenner, who is on duty.

22/081 – DECLARATION OF INTERESTS
None.

22/082 – MINUTES
Minutes of the Parish Council meeting from 21 July 2022 were agreed and signed. Proposed by Cllr Mitchell, Seconded by Cllr Threadgold. Unanimously agreed, motion carried. (There was no meeting in September due to the death of HM Queen Elizabeth II).

22/083 – CLERK’S REPORT
Report circulated with Agenda, appendix 1. Thank you to the residents whose gardens back on the alleyway between The Maltings and Manchester Road for cutting back the ivy so Highways can access the site for repairs to surface. Clerk to obtain update on works. Due to the change of ownership the Nags Head will need reregistering as an asset of community value. Clerk to do.
Remembrance Day Parade – being organised. Library to hold display in window from 08 November. Road closure awaiting approval. Cllr Alms to organise uniformed groups in car park and read The Exhortation. Past Cllr Mr MacKenzie to read Kohima Epitaph in absence of Col Woodrow (R’td). Need permission from new owners at The Priory for use of power supply. Clerk to make contact. Discussion took place regarding closing the road for the 2 minutes silence. Agreed not to do this due to needing a 2 minute road closure which drivers will possibly not adhere to and sending out marshals in potentially dangerous circumstances. Cllr Savage has organised for the War Memorial to be cleaned.
CPRE Champagne Reception on Thursday 27 October 2022. Salvation Army are running a Christmas tree festival on Saturday 26 November. It was agreed Hayeswood would carry out the vegetation cut back at College Street/St. Michael’s Lane which includes the wall of the car park.
It was RESOLVED that the resident at 6 Hazeldene can lay slabs to side of house on open space. Agreed unanimously, motion carried. This is to keep an eye on any further subsidence and keep weeds at bay. Clerk to advise resident.
It was RESOLVED not to allow resident at 6 Hazeldene to purchase additional land on open space. Agreed unanimously, motion carried. This land belongs to the Parish Council and will continue to be maintained by the Parish Council. Clerk to advise resident.
Policies – The Records Retention Policy was reviewed and agreed as it stands. The Tree Management Policy was reviewed. The Pocket Park needs to be included. Other than the addition in the Tree Management Policy, both policies were approved unanimously. Clerk to amend Tree Management Policy.

22/084 – FINANCES
Receipts circulated. It was RESOLVED to approve receipts for July, August and September 2022. Proposed by Cllr Boddington. Seconded by Cllr Tyrrell. Unanimously agreed, motion carried.
July 2022 – Receipts
Interest 0.88
August – Receipts
S106 monies, Pyghtles & Neale Cl from Nationwide 3278.41
Refund heritage village sign materials 65.18
Interest 2.99
September – Receipts
Interest 3.77
Cricket Club for pitch maintenance 2226.00
Mrs MacKilop damage to walkway fence at PF 137.00
Payments Circulated (power to spend on appendices located in Agenda on website). It was RESOLVED to approve payments for August, September and October 2022. Proposed by Cllr Boddington. Seconded by Cllr Tyrrell. Unanimously agreed, motion carried.
August 2022 (nett) – PC Payments
EON tennis court floodlight energy 20.99
Staff costs, Pension, HMRC 1173.22
Office, mobile, website 286.15
Village Grass Cut 1304.42
Subscription, parish online 160.00
Affix bin, tractor fuel, damaged footpath fence – PF 383.50
Heritage signs, supply posts and refit 352.00
Wet pour repair at St. Mary’s play area 230.00
Floor cleaner, VH 25.70
Pocket Park culvert clear 40.00
September 2022 (nett) – PC Payments
EON tennis court floodlight energy charge 35.33
Staff costs, Pension, HMRC 1147.69
Office, mobile, website, stationery 1377.89
Bin purchase 212.45
Village grass cut & other areas cut back & tidied, PF hedge 2754.42
External Audit 400.00
Pest Control annual contract 400.00
PF bin 3 x month contracts 159.25
PC Street Light energy costs, 6 months 544.93
Bags for bins, black metal paint – purchases 63.55
October 2022 (nett) – PC Payments
EON tennis court floodlight energy charge 35.09
B&M village flowers, new office items 39.27
Purchases – black metal paint 25.00
Annual Data Protection fee 35.00
Staff costs, pension, HMRC 1074.38
St. Marys play area sign installation 70.00
Mobile, website costs 42.50
Village grass cut and weedspray 1999.42
Cricket square loam and seed 2226.00
Tree safety audit report fee 1295.00
Annual play equipment inspection, Pyghtles 180.00
Emergency repair to fencing at storage area 272.00
EON PC street lights quarterly maintenance fee 54.52
Npower PC street lights quarterly energy charges 224.16
Playing field annual weed and feed 1160.00
NCALC training costs 76.00
Community Grants 3051.00

It was agreed Cllr Alms would update the PC at the next meeting as to previous pension plan. It was RESOLVED to agree the quarterly budget to end of September 2022. Unanimously agreed, motion carried.

WOLLASTON PARISH COUNCIL – BUDGET 22/23 2022/2023 Jun-22 Sep-22

ITEM
RECEIPTS
1 PRECEPT 83328 83328 83328
2 GRANTS 800 0 0
2a GRANT CC A509 VERGES 995 995 995
2b CAPITAL CARRY OVER PF PLAY EQUIP 8000 0 0
3 BANK INTEREST 850 2 10
4 SPORTS ASSOC 400 0 3777
5 CRICKET CLUB 470 1551 3278
6 S106 PYGHTLES/NEALE CL 4000 0 0
7 S106 HOOKHAMS PATH 0 0 0
8 SUNDRY/INSURANCE RECLAIMS 50 5308 5510
9 TOTAL INCOME 98893 91184 96898
PAYMENTS
10 CLERKS SALARY/EXPENSES 14835 3461 6917
10a Pension payments/previous plan 1000 0 0
11 GEN ADMIN/OFFICE COSTS 5704 1642 3859
11a INSURANCE PREMIUM 650 598 598
11b AUDIT 800 0 360
11c SUBSCRIPTIONS 1200 0 1202
12 COMMUNITY GRANTS/S137 10100 1344 1370
13 ST LIGHTING 1200 55 654
14 GRASS CUTTING 17,043 4608 8521
14a S106 PYGHTLES/NEALE CL 0 0
15 PLAYING FIELD & PLAY AREAS MAINTENANCE 12200 2168 4186
15A PLAYING FIELD/PLAY AREAS CAPITAL 17138 21981 21981
16 SPORTS ASSOCIATION 400 364 364
17 CRICKET CLUB 470 1959 2023
18 ELECTION COSTS 3000 0 0
19 MAINTENANCE/PURCHASES/CONTINGENCY 14291 3644 5331
20a S106 PYGHTLES/NEALE CL 0 0 0
20b S106 HOOKHAMS PATH 0 0 0
21 INSURANCE RECLAIM 0 7651 7651
22 TOTAL EXPENDITURE 100031 49475 65017
23 NETT BALANCE REQD FROM RESERVES 0 0
BREAKDOWN OF 15 (GRANTS)
12i YOUTH ORGANISATIONS 500 0 0
12ii EVENTS COMMITTEE 1000 1000 1000
12iii VILLAGE HOPPER 200 0 0
12iv VILLAGE HALL 5000 275 300
12v VILLAGE HUB 1000 0 0
12vi WOLLASTON COMMUNITY LIBRARY 1000 0 0
12vii 1ST RESPONDERS, DAY CARE GRANTS 300 0 0
12viii OTHER COMMUNITY GRANTS – DEFIB 600 0 0
12ix CHURCH FLOODLIGHTS 500 0 0
12x S137 70 70
TOTAL GRANTS AS ABOVE 10100 1345 1370
The report from the external auditor was duly noted and councillors thanked the clerk for her hard work completing the annual audit and the report stating there were no issues. Report was published on website and notice board.
It was RESOLVED not to opt out of the Local Audit (Smaller Authorities) Regulations 2015 appointment of external auditor. Unanimously agreed. Motion carried.
It was RESOLVED to transfer monies to the Parish Council account from the savings account for the Community Centre and Preschool plans, search fees and other initial costs. Unanimously agreed. Motion carried.

22/085 – PLANNING
(a) Applications
Schedule was circulated with Agenda. Cllr Jones updated:
Proposed Recycling Centre, Doddington Rd NCC/20/00017/WASFUL, NNC – No update regarding EA concerns. Clerk to monitor with EA.
NW/21/010808/HSC Scott Bader – No update. HSE to forward holding by 11.11.22.
NW/22/00375/FUL 89 Hinwick Road – Application refused.
NW/22/00453/FUL 38 The Pyghtles – Application permitted.
NW/22/00395/FUL 8 Francis Dickins Close – Application permitted.
NW/22/00463/LBC & NW/22/00462/FUL 1 Church Lane – No objection. Await decision.
NW/22/00469/FUL 6 Roses Close – Application permitted after reconfigure parking.
NW/22/00492/LBC 23 Hickmire – Application permitted.
NW/22/00523/LDP 1 Little Lane – Application permitted.
NW/22/00525/FUL 92 London Road – Application permitted.
NW/22/00544/FUL Wollaston Inn – Change of use, application permitted.
NW/22/00576/FUL 20 Hookhams Path – Application permitted.
NW/22/0061/FUL 81 High Street – PC no objections. Awaiting decision.
NW/22/00641/REM 190 Hinwick Road – PC no objections. Awaiting decision.
NW/22/00684/FUL 89 Hinwick Road – Awaiting decision.
NW/22/00707/FUL 59 Priory Road – PC no objections. Awaiting decision.
NW/22/00691/LDP Wollaston Hall – part of HSE. Awaiting decision.
NW/22/00732/LBC 34 London Road – PC no objection. Awaiting decision.

(b) Any other planning business
Summers Grange, Hookhams Path update – sales office should be open December 2022. As weather deteriorates, wheel washing in place for vehicles as they leave site and road sweeper will be in place. All proposed services brought into site now. Bloor website shows how you can register your interest but nothing about affordable housing. Access for Anglian Water to be fenced by 3 post and rail timber fence in due course.
Community Centre and Preschool update – The third set of drawings from pHp have been received and largely agreed with a few internal tweaks needed regarding gents toilets and door between the kitchen and bar. This brings the Feasibility Study to an end, invoice to be received. Next steps to obtain quotes for costing of the build, agree with the Duchy the site of the building, transfer of the land agreement and obtain value of existing village hall site. Clerk to chase NNC regarding transfer next week. The Parish Council will then be in a position to exhibit the plans to the public.

22/086 – REPORTS
(a) Playing Field & Parks Management Committee – Draft minutes circulated – There are still issues regarding use of the field particularly for village events. The field was conveyed to the Parish Council in February 1950. The cricket club will look at fixtures for future games to accommodate village events safely. The vandalism of the wooden picnic tables has been captured by CCTV on site and reported to the Police who are dealing with the issue.
(b) Environmental, Highways & Street Lights – Cemetery – the clerk obtained a quote regarding maintenance of the Cemetery. NNC have confirmed a new maintenance contract will be place shortly. PC to monitor. NNC have confirmed any transfer of ownership would involve burials. This is not something the PC would seek to take over.
The committee have been refurbishing street signs by repainting the outer part of the signs. A leaf blower will be purchased for £300 to keep the paths clear particularly to the Cemetery for the Remembrance Day Parade on 13 November 2022.
Millennium Trees – A quote has been obtained to remedy the damage caused by someone other than NNC and the PC cutting back 12 trees on Hinwick Road. It was agreed the works will go ahead and a contribution sought towards the costs of £660 nett.
Silver Birch trees/Green Canopy Project – The Green Canopy project was launched by the late HM Queen Elizabeth and continues with the Woodland Group who provide free trees for tree projects. The PC have 5 x Silver Birch trees donated by Maximow to plant. These will probably be planted on PC land, at the playing field. To be discussed at next PF meeting.
(c) Street Dr – Update circulated. List has been extensively shortened with jobs completed. Line marking recently completed in the village. Thanks sent to NNC Highways.
(d) Footpaths – The gate on the green lane is being left open including over-night despite Kier locking it from 30 September. It was agreed Clerk to ask Kier to write to person to ensure gates are locked.
(e) Village Hall – Long-term hirers continue. Preschool numbers are down, but this reflects the trend locally and they received a ‘Good’ rating from Ofsted recently. The railings to the front of the building have been painted. Dr Martens confirmed now that the Doc Shop has closed down the site is not available for the PC proposed community centre and preschool as an alternative site to Irchester Road.
(f) Crime and Community Safety – Crime report for September had 10 reports in the village which included 3 x thefts from shop at Newton Road, scratch to vehicle on Rotten Row, theft of mail from Duck End, theft of mail from The Maltings, van stolen from London Road, attempted theft of diesel and entry to office on Hookhams Path and criminal damage to 2 x picnic tables at playing field. Other domestic crimes reported but not available to public.
(g) Community Events – The Wollaston Together magazine next issue is Monday 05 December. More advertising is needed. Cllr Carter to provide update from PC for the magazine. The Christmas fair will be held on Sunday 11 December at the village hall and includes The Yard. A Christmas tree has been purchased with sponsors from a local business. Discussion to be had regarding hire cost of venue.

22/087 – UPDATE FROM CHAIR
Cllr Alvis introduced Cllr Tyrrell who reported to the PC meeting he would be vacating his seat due to moving out of the area. Cllr Tyrrell will attend the next meeting after which, he will step down from his position creating a vacancy for a new councillor. Position to be filled by co-option. Clerk to notify NNC in November.

22/088 – DATE OF NEXT MEETING
Meeting of Wollaston Parish Council meeting Thursday 17 November 2022, 7pm, Oasis Building. Budget meeting date to be agreed.

The Chair thanked Councillors for their attendance and closed the meeting at 9.15pm.

Chair……………………………………………….. Date: ………………………………