Wollaston Parish Council
Wollaston Parish Council
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The Finance Working Party

Document Date

15/04/2026

Created by

Parish Clerk

Category

Policies

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WOLLASTON PARISH COUNCIL

 

THE FINANCE WORKING PARTY

 

Purpose. To ensure the finances of the Parish Council are carried out in the correct manner.

 

Duties.

 

  1. To review the Financial Regulations for presentation to the Parish Council annually for agreement and signature and the Reserves Policy.
  2. To sign off payment sheets for invoices due on a monthly basis and ensure the RFO has reviewed the invoice which includes ensuring the invoice has been date stamped, works have been carried out, the amount is correct, the VAT is correct, payment details are clear and the payment is sent to the correct item on the budget expenditure sheet.
  3. Work with the RFO with regard to checking the Accounts package for the payments and receipts, bank reconciliation, bank statements and earmarked reserves monthly after such relevant documents are agreed at the Parish Council meeting.
  4. Appoint a councillor as full signatory on the bank accounts in order to ensure monthly payments are made in the case of the RFO not having access to the bank account or the position of RFO being vacant.
  5. To review internal financial procedures on an annual basis in conjunction with the Chair and RFO.
  6. To authorise emergency payments with the Chair and RFO under the sum of £4,999.99 in accordance with the adopted Financial Regulations as stated, or whichever amount is contained within that document. Such payment being brought to the attention of councillors at the next Parish Council meeting on the payments schedule to be signed off.
  7. Ensure the clerk’s monthly salary is calculated correctly minus any personal tax, NI and pension contributions together with employer contributions using the HMRC calculations portal. HMRC payments to be paid using a payment sheet and pay slips completed.
  8. Provide additional support as necessary to the RFO in connection with budgets.

 

 

 

Composition: Three Councillors, one being the Chair.  Vice Chair or Councillor to be full signatory on the bank account.

May 2026