Agenda Playing Fields meeting, December 2023
5 December 2023
Document Date
10/01/2023
Created by
Parish Clerk
Category
Meetings
Document Date
10/01/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON PARISH COUNCIL
PLAYING FIELD & PARKS MANAGEMENT COMMITTEE
MINUTES OF THE MEETING HELD ON Tuesday 10 January 2023, 7.00pm At The Hill, Wollaston
VOTING MEMBERS PRESENT
Messrs Green, Mitchell, Perry, Savage (Chair), Mrs Milroy (Vice-Chair) – Miss D. Styles, Clerk.
MEMBERS/PUBLIC PRESENT
Mr Thompson sent his apologies.
APOLOGIES
Messrs Cotter, Jones and Silsby.
MINUTES
The minutes of the last meeting from 13 December 2022 were agreed unanimously and signed as a correct record.
FINANCES
Finances were circulated to end of December 2022. Spends included £67.45 EON floodlights energy charge and £159.25 for 3 month wheelie bin and recycling bin emptying. Contract signed for next 3 months bin collections. A new contract with EDF is in place for the floodlights at the tennis courts which should reduce charges due to a decrease in standing charge fee. Quarterly budget to end of December was circulated. There is approx. £3,500 left in the budget but quite a few jobs outstanding.
PLAY EQUIPMENT AND ADULT GYM INSPECTION/MAINTENANCE
Mr Savage had inspected all equipment and handed over the inspection sheets to the Clerk. The adult gym equipment was all in working order but quite muddy. The tennis courts may require a pressure wash, to monitor. There had been some vandalism over the Christmas period to the middle pin on the toddler swings. Police aware. CCTV to be examined. Mr Savage has been checking them and tightening the pins to make them safe to use. St. Mary’s play area basket swing still awaiting replacement ropes on the metal links from Playground Supplies.
POCKET PARK
Gate opening and closing continues. The site is clean and tidy and the Committee thanked Mr Thompson for this.
SPORTS ASSOCIATION REPORT
Mr Perry reported not many football games are being played due to weather issues. Mr Green will speak to Mr Cotter to move the goals and portable lights around the pitch to save the surface. Youths have been using the pitches over the Christmas period resulting in erosion of the grass. Hopefully 17/18 year old youths will return to Wollaston and play Sunday afternoons. This will be additional revenue for the Sports Association. The very cold weather in December caused 7 leaks in the pipework at the clubhouse. They have been fixed but have caused the lights in the ladies toilets to short. Clerk to ask Mr Essam to contact Mr Perry to discuss wiring/lights in clubhouse and remedy the short to the ladies toilets lights. Request to install 2 radiators to heat clubhouse to prevent frozen pipes in the future and new shower heads. Mr Savage confirmed monies from The Quiz will be allocated to assist with funding. Plumbco approached to provide materials. Funding required for labour for these jobs.
The Cricket Club AGM is this evening. Children’s cricket practice taking place at Sharnbrook. Overseas player from New Zealand is confirmed. Mr Green confirmed the VETS (over 35 age group) are performing very well.
PURCHASES REQUIRED
Mr Silsby to confirm to Mr Escritt the trees at the Playing Field can be used. Still awaiting quote from Midland Trees regarding Phase 2 of the tree maintenance works. Other trees from the tree safety audit Phase 2 maintenance works, still required. Imperial Carpentry van issues and poor weather has prevent them from refurbishing the
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Playing Field benches and play equipment at St. Marys. Mr Jones and Mr Savage will cement the sign to the car park back in the ground. Letter to Mr Eldred regarding bund, no response. Clerk to chase. The fence to the rear of the Pyghtles play area needs replacing. The line painting to the car park has been postponed until funding is available.
FIELD MAINTENANCE/MATTERS RELATING TO THE FIELD
It was confirmed the Events Committee’s Summer Fair will take place on Sunday 25 June 2023. Stage is booked and sound system requested. Acts are being booked. Mr Perry confirmed the clubhouse will be open for toilets and bar and he will speak with members of the bar to make it available. A payment and apology has been received from one youth responsible for vandalism of the wooden picnic benches. Clerk to chase the other youth. Mrs Milroy mentioned hedge laying on the front hedge to the site to keep it more secure.
DATE OF NEXT MEETING
Tuesday 14 February 2023, 7pm, The Hill, Wollaston.
There being no further business the Chair thanked everyone for attending and closed the meeting at 7.40pm.
Signed by Chair: ……………………………………… Date: ……………………………………………….
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