Agenda Playing Fields meeting, December 2023
5 December 2023
Document Date
14/02/2023
Created by
Parish Clerk
Category
Meetings
Document Date
14/02/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON PARISH COUNCIL
PLAYING FIELD & PARKS MANAGEMENT COMMITTEE
MINUTES OF THE MEETING HELD ON Tuesday 14 February 2023, 7.00pm At The Hill, Wollaston
VOTING MEMBERS PRESENT
Messrs Perry, Savage (Chair), Mrs Milroy (Vice-Chair) – Miss D. Styles, Clerk.
MEMBERS/PUBLIC PRESENT
None.
APOLOGIES
Messrs Cotter, Green, Jones, Mitchell and Silsby. It was noted a quorum was not present.
MINUTES
The minutes of the last meeting from 10 January 2023 were agreed unanimously and signed as a correct record.
FINANCES
Finances were circulated to end of January 2023. Spends included £40.97 EON floodlights energy charge (new contract with EDF who is transferring the account over and will seek a final invoice from EON), £72.47 for large bin bags to bins around the PF and £25.16 for concrete to fix the board to the entrance to the car park and a bolt for the toddler swings.
PLAY EQUIPMENT AND ADULT GYM INSPECTION/MAINTENANCE
Mr Savage had inspected all equipment and handed over the inspection sheets to the Clerk. The adult gym equipment was all in working order except for some rust on the handle bar unit of the spin bike. Clerk to contact gym provider and check whether a repair would come under the warranty. Mr Savage washed down the equipment with water and sponge as it was muddy and oiled moving parts. St. Marys still requires a repaint in the Spring and Mr Savage has contacted someone to carry this out. St. Mary’s play area basket swing replacement ropes completed. The play audit will be booked for the Spring.
POCKET PARK
Gate opening and closing continues. Thanks to all for this. The site is clean and tidy thanks to Mr Thompson’s help. The village preschools had visited the site and enjoyed looking around.
SPORTS ASSOCIATION REPORT
Mr Perry reported a few more players are signed on to football so there may be another team next season. Still trying to set up U18’s team. Thinking about end of season prep to the pitches and Mr Perry will contact Maximow to make enquiries regarding verti-drain and seeding and cricket will be gearing up to start their season.
The electrical and plumbing repairs to the clubhouse have been completed regarding the burst water pipes to the ceiling in the cold weather. Mr Perry will pass the receipts to Clerk for insurance reclaim. Mr Essam has purchased a new LED light and wiring to the exterior as the existing cable could not be traced. A new switch has been fitted as the timer button on the light had failed. 2 x new electrical sockets have new housing on the exterior. 1 x ladies toilet light replaced due to the burst water pipes and the other light elements dried out, tested and now working. The plumber’s works have been completed. Still to do hot water and heating for cold weather and the plumber will source equipment and provide a quote. ECB funding may be available to fund the heaters. This will then prevent further damage from burst pipes in cold weather. Clerk had asked Mr Perry to provide a figure for this financial year the SA and CC had paid towards maintenance and repairs of the clubhouse which totalled £1,504 of which £482 was due to the burst water pipes and £181.42 for the lights. Mr Perry advised the lower wall to the front of the patio will be taken down as it is becoming unsafe. It will be replaced with temporary advertising boards for the season and reinstated when plans for the proposed football side extension are in place from S106 monies.
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PURCHASES REQUIRED
Mrs Milroy enquired about the outdoor table tennis unit, to discuss a future meeting.
FIELD MAINTENANCE/MATTERS RELATING TO THE FIELD
Mr Escritt has carried out maintenance to the trees at the car park via arborist training. Clerk to approach Midland Trees to carry out the maintenance to the other trees as per the tree safety audit and the Crab Apple at the Pyghtles site before the beginning of the nesting season. Enquiries have been made regarding a quote for the bund to secure the front of the site. One to be placed inside the car park from the walkway entrance to the vehicle entrance and the other to be placed outside due to the cables for the tennis court floodlights running along the interior of the hedge. The letter of apology from the youth causing criminal damage to the wooden picnic tables was passed to Mr Savage to forward to Mr Silsby at the Cricket Club for their decision. Clerk passed over the quotes for the MUGA from Wicksteed and HAGS for football to agree and decide on the correct surface. Mr Savage and Mr Jones concreted in the sign to the car park entrance. 5 x Silver Birch saplings placed on site ready to plant to patch up any holes after the tree maintenance works and any removal of trees.
DATE OF NEXT MEETING
Tuesday 14 March 2023, 7pm, The Hill, Wollaston.
There being no further business the Chair thanked everyone for attending and closed the meeting at 8pm.
Signed by Chair: ……………………………………… Date: ……………………………………………….
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