Agenda Playing Fields meeting, December 2023
5 December 2023
Document Date
11/04/2023
Created by
Parish Clerk
Category
Meetings
Document Date
11/04/2023
Created by
Parish Clerk
Category
Meetings
WOLLASTON PARISH COUNCIL
PLAYING FIELD & PARKS MANAGEMENT COMMITTEE MINUTES OF THE MEETING HELD ON Tuesday 11 April 2023, 7pm
At The Hill, Wollaston
VOTING MEMBERS PRESENT
Messrs Jones, Savage (Chair), Silsby and Miss D. Styles (Clerk)
PUBLIC PRESENT
None
APOLOGIES
Messrs Green, Mitchell, Perry and Mrs Milroy. No response from Mr Cotter.
MINUTES
The minutes of the last meeting from 14 March 2023 were agreed unanimously and signed as a correct record.
FINANCES
Finances to end of March 2023 had been circulated together with end of year budget figures and capital figures. Glue for bolt purchased for toddler swings £3.19, Clubhouse roof repairs £330, NNC wheelie bin/2 x recycling bin 3 month renew £159.25, EDF initial floodlight charge £31.13, bench refurbishments £525, Phase 2 tree maintenance PF £1,815. The security light repairs at £181.42 have been deducted from the secure area capital monies. This leaves £294 from the original £36,333 for the adult gym equipment and storage shed monies. The end of year budget had an underspend of £199, with extra spends on the wheelie bin collections, hedges/weed spray/strim, floodlight energy charges, repairs and maintenance and tractor fuel. Another assessor has been recruited for the theft at the storage area insurance reclaim. Clerk to submit invoice from CC for scarifier and cassettes and complete the claim. Clerk to pay Mr Silsby for the replacement padlocks as these were paid out of his personal monies. Receipt in for insurance reclaim.
PLAY EQUIPMENT AND ADULT GYM INSPECTION/MAINTENANCE
Mr Savage confirmed he had inspected the equipment and handed the inspection sheets to the Clerk. Clerk to book play equipment audit for St. Marys and Playing Field.
POCKET PARK
The Pocket Park continues to look nice and tidy. Thanks to everyone helping with opening and closing the site.
SPORTS ASSOCIATION REPORT
Vics football, there have been some issues with player availability, considering dropping the reserve side next season. The 1st Team results are generally good. Preparations for cricket season are in hand with the 1st Team at Overstone for a friendly. The season starts on 22 April 2023 with the first home game on the 29 April. The overseas player from Australia arrives next week. The cricket club and football club have agreed a date for the transfer of the bar. The Vets are doing well and are fourth in the league.
PURCHASES REQUIRED
The tennis courts need to be cleaned. A new bottle fridge is required for the bar. The car park line marking needs to be completed. The repaint at St. Marys play area should be carried out once the weather improves. The bund needs to be in place to enhance security at the site. A ride on mower will be sought asp the hand mower is too laborious for smaller areas around the gym equipment, over the cess pit and back of the tennis courts.
FIELD MAINTENANCE/MATTERS RELATING TO THE FIELD
Imperial Carpentry will be completing some works to the fascia boards. A quote is being sought for the metal boards to the front of the clubhouse for advertising and to replace the dangerous wall. Mr Silsby will contact Wilcox
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Agricultural as the outfield is very patchy. The irrigation system should be in end of April/beginning of May. The area of the field near the cess pit and road has sunk and needs filling and reseeding. The container on the large path needs moving to the secure area; sell or scrap the covered mobile unit to make space for the container in the secure area. Mr Jones will look at available options to replace the cess pit for cost efficiency and in readiness for when the contractor who empties it, eventually retires. Looking at a water treatment unit and possible grants or S106 monies. Discussion took place as to the cost of a complete refurbishment of the MUGA from S106 monies, which has increased significantly since the last quote. One option is to just replace the chain link fence and replace the surface thus leaving enough monies for the clubhouse extension plans. The ground was cut last week and due another cut next week as the weather improves. The football club are speaking to Maximow regarding the pitch verti-draining and seeding in May 2023. Clerk had received an email from NNC regarding new Public Spaces Protection Orders regarding Anti-Social Behaviour, Crime and Policing Act 1914 which would also assist the Committee in the control of dogs on the site when the Dog Warden is called out. Clerk to apply to have the PF included in the orders. There has been some criminal damage at the Playing Field whereby some slats have been removed from the newly repaired
fence and placed over the brook. CCTV has shown some likely culprits but unfortunately no actual evidence. noted only 2 cameras are working and Clerk will contact Schmitz Cabling regarding the other feeds.
DATE OF NEXT MEETING
It was agreed due to training on Tuesdays and Thursdays, the next meeting will take place on: Wednesday 10 May 2023 at 7pm at the Clubhouse, Playing Field, London Road, Wollaston.
There being no further business the Chair thanked everyone for attending and closed the meeting at 8pm.
Signed ……………………………………………………………..
Date ……………………………………………………………….
It was
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