Minutes WPC meeting, March 2023

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Parish Clerk



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Tel: 07856 203260
Email: clerk@wollastonparishcouncil.gov.uk Web: wollastonparishcouncil.gov.uk


PRESENT: Councillors Messrs Alms, Alvis, Boddington, Carter, Goldsmith, Jones, Mitchell, Savage, Threadgold, Mrs Milroy and Miss D. Styles (Clerk & RFO).
IN ATTENDANCE: 2 members of the public attended the meeting.





Update from Leader of NNC had been circulated. add.


Ward councillors had nothing to

Apologies were received from Cllr Talbutt and Cllrs Messrs Carr, Griffiths and Partridge-Underwood and PCSO Donna Fenner is on annual leave.


Cllr Boddington expressed his declaration of interest in relation to a planning application relating to Wollaston School where he is a School Governor.

23/025 – CO-OPTION

The interviews of the 4 candidates for the vacancy of 2 parish councillors took place. (Ms Moat, Messrs Higgins, Hodson and Jackson). It was agreed as the original notice specified the closing date as Friday 31 March 2023 and further applications may be received, councillors would meet on that date to vote.

23/026 – MINUTES

Minutes of the Parish Council meeting from 16 February were agreed and signed as a true account. Proposed by Cllr Milroy, Seconded by Cllr Boddington. Unanimously agreed, motion carried.


Report circulated with Agenda, appendix 1. Additional items included the agreement to place a memorial plaque on the Cuckoo Bench at High Street/Hickmire in memory of Mr Pearson, who recently passed away. To check with family first and obtain DOB details. Councillors agreed the PC will not contribute towards the cost of removing the tree at number 163 Hinwick Road as




Greatwell Homes are not prepared to contribute. Clerk will transfer the matter to NNC. The Clerk handed in her letter of resignation on 17 March 2023 to the Chair which terminates on Friday 12 May 2023. The HR Working Party have produced an advert which has been circulated. The application closes on 31 March 2023. The Asset Register was reviewed and it was agreed to remove the 2 x VAS units owned by NNC at the entrances to the village by the PF and Tower Farm. NCALC has confirmed both the Standing Orders and Financial Regulations are to be updated shortly and the PC will wait to review these once any updates have been received from NCALC.

23/028 – FINANCES
Receipts circulated. It was RESOLVED to approve receipts for February 2023. Proposed by Cllr Savage. Seconded by Cllr Carter. Unanimously agreed, motion carried.
February 2023 – Receipts
Interest 42.51
HMRC VAT reclaim 12,549.06
Payments Circulated. It was RESOLVED to approve payments for March 2023. Proposed by Cllr Mitchell. Seconded by Cllr Goldsmith. Unanimously agreed, motion carried.
March 2023 (nett) – PC Payments
Floodlights, tennis courts – Open Spaces Act 1906 ss 10
NNC PF bins empty – Open Spaces Act 1906 ss10 Office/phone/website/stationery/emails/training – LGA ’72 s112 Staff/HMRC/pension – LGA 1972 s133
Village Grass cut – OS Act 1906 ss 9&10
PF swing repair, clubhouse roof repair & lighting –OS Act 1906 ss10
Wollaston VH annual grant – S137 4446.34 Proposed by Cllr Mitchell. Seconded by Cllr Goldsmith. Unanimously agreed, motion carried.
A copy of the bank reconciliation had been circulated showing available amounts in the bank account for daily banking, earmarked 50% reserves in case of non- payment of precept and earmarked monies for new community centre and preschool building. Savings account earmarked for S106 monies, Pyghtles/Neale Close. Cllr Alvis will contact NCALC and enquire whether a separate bank account can be available for the new build.

23/029 – PLANNING (a) Applications

Schedule was circulated with Agenda. Cllr Jones updated:
Proposed Recycling Centre, Doddington Rd NCC/20/00017/WASFUL, NNC – NNC recommending application is refused. No update yet.
NW/21/010808/HSC Scott Bader – Inspection has started.
NW/22/00684/FUL 89 Hinwick Road – Still awaiting decision.
NW/22/00896/FUL 81 High Street – Permitted, 14.02.2023.
NW/23/00111/FUL Wollaston School – PC has no objections, Clerk to respond. NW/23/00123/FUL Summer Leys – PC has no objections, Clerk to respond.

31.13 159.25

297.25 1321.95

1304.42 601.43


Clerk Clerk


NW/23/00084/FUL 24 Thrift Street – PC responded, no objections. Await decision. NW/23/00156/FUL & NW/23/00157/LBC 2 Hickmire – PC has objections subject to parking conditions, access to the extension must be from Church Lane with hard standing parking available for vehicles. Clerk to respond.

Cllr Jones had attended a virtual planning advisory services update which reported planning committees were found not to be efficient as there were too many. Proposed reduce 5 down to 2 planning areas in future with recommendations from planning officers and where there are 10 houses or more, it will go to committee. The PC will still be notified of planning applications.

Community Centre and Preschool update – Committee representatives had met with the representative of the Duchy who provided positive feedback regarding the rotation of the building from the original S106 Agreement plan. Await written permission from which a Deed of Variation will need to be made relating to the S106 Agreement. Legal fees will be between £3,000 to £5,000 and under the Financial Regulations, an amount up to £4,999.99 can be spent without full Council agreement. Be aware, NNC Highways may object to the new build’s entrance/exit as it is opposite the entrance to Wollaston School. Tenant farmer’s access to the field will be made further along.

Summers Grange/Hookhams Path – Traffic audit will be completed once maintenance to the path has been carried out.

23/030 – REPORTS
(a) Community Events Update – Cllr Boddington reported Wollaston Together

magazine comes out on Monday 20 March. Road closure applications are available for residents, but no take up yet. The Summer Event is being finalised.

  1. (b)  Crime and Community Update – Cllr Milroy reported that during January 2023, 25 crimes had been reported which is up from the previous month. You can obtain crime statistics via Police.co.uk. The Road Safety Community grants open in April, suggested purchase another MVAS and 2 x batteries for existing MVAS.
  2. (c)  Environmental, Highways, Cemetery & Street Lights Update – Cllr Savage reported the Committee had not recently met but that village jobs will begin after Easter with sign painting and litter picks. All the street lights are ok. The wall to the Cemetery on Cobbs Lane by the zebra crossing is beginning to fail. Clerk to pass contact at Cemetery to Cllr Savage.
  3. (d)  Street Dr/Fix My Street Report – Report circulated. The reports logs have increased. Three major issues in the village include the pot holes at London Road by the PF, huge pot hole on Hinwick Road by the old Crispin pub and pot holes at Shepherds Hill. Cllr Savage has contacted NNC as the maintenance was delayed from last week due to the bad weather.
  4. (e)  Footpaths Update – Cllr Alms reported the petition to close the green lane had reached 153 signatures.
  5. (f)  Playing Field & Parks Management Committee Update – Draft minutes circulated. Discussions were taking place regarding meeting dates as training takes place on Tuesdays and Thursdays resulting in the Sports


Clerk/ TS


Association representatives not being able to attend.
(g) Village Hall Update – Draft minutes circulated. Cllr Goldsmith reported he

had purchased a gift and card for the former cleaner, Mrs Layram. Mrs Warden has been appointed as caretaker/bookings clerk and Miss Weedy had been appointed as the cleaner. There is a new FB page https://www.facebook.com/profile.php?id=100090349419711 and contact number to book either the Village Hall or the Oasis Building, 07857 896307.


Annual Assembly of the Parish and Wollaston Parish Council meeting to take place on Thursday 20 April 2023, 7pm, Oasis Building, High Street, Wollaston.

The Chair thanked Councillors for their attendance. The meeting was closed at 9pm.

Chair……………………………………………….. Date: ………………………………