Freedom of Information

Information available from WOLLASTON Parish Council under the model publication scheme

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)

Website or hard copy. See schedule of charges
Who’s who on the Council and its Committees Website or hard copy.
Contact details for Parish Clerk and Council members

Website or hard copy.
Location of main Council office and accessibility details

Website or hard copy.
Staffing structure Not applicable.

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Website or hard copy.
Annual return form
Report by auditor Hard copy.
Website or hard copy.
Finalised budget Website or hard copy.
Precept Website or hard copy.
Borrowing Approval letter Not applicable
Financial Standing Orders and Regulations Website or hard copy.
Grants given and received Website or hard copy.
List of current contracts awarded and value of contract Hard copy.
Members’ allowances and expenses Not applicable.

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Hard copy.
Parish Plan (current and previous year as a minimum) Not undertaken
Annual Report to Parish Meeting (current and previous year as a minimum) Website or hard copy.
Quality status Not applied for
Local charters drawn up in accordance with DCLG guidelines Not applicable
Village Design Statement Not applicable
Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum

Current year – website.
Previous years – hard copy.
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website.
Agendas of meetings Website or hard copy.

Minutes of meetings– NB this will exclude information that is properly regarded as private to the meeting. Website or hard copy.

Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting.
Hard copy.
Responses to consultation papers Hard copy.
Responses to planning applications Website or hard copy.
Bye-laws Hard copy.

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Website or hard copy.
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Website or hard copy.
Website or hard copy.
Website or hard copy.
Website or hard copy.
Hard copy.

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

No defined policy
Website or hard copy.
Website or hard copy.
No defined policy
As per this schedule
Website or hard copy.

Information security policy No defined policy
Records management policies (records retention, destruction and archive) Website or hard copy.
Data protection policies No defined policy
Schedule of charges (for the publication of information) As detailed in this schedule

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Not applicable
Assets Register Hard copy.
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Hard copy.
Register of members’ interests Hard copy.
Register of gifts and hospitality Hard copy.

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments Not applicable
Burial grounds and closed churchyards Not applicable
Community centres and village halls Not applicable
Parks, playing fields and recreational facilities Website or hard copy.
Seating, litter bins, clocks, memorials and lighting Hard copy.
Bus shelters Hard copy.
Markets Not applicable.
Public conveniences Not applicable
Agency agreements Hard copy.

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Not applicable

Contact details: Clerk – Miss Debra Styles
Office 4 Bryson Building
Scott Bader
High Street
Wollaston
NN29 7RL
Telephone: 07856 203260
clerk@wollastonparishcouncil.gov.uk

SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost
Photocopying @ 10p per sheet (colour) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Search Fees Searching archives and files. First hour free of charge, thereafter hourly rate of £10.00 will be charged. Motor mileage at £1.00 per mile.
Statutory Fee In accordance with the relevant legislation (quote the actual statute)

Signed…………………………………….
Chair, Wollaston Parish Council

Date: …………………………………

Reviewed June 2020
Next Review June 2022