Wollaston Parish Council
Wollaston Parish Council
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CCTV Policy

Document Date

17/06/2026

Created by

Parish Clerk

Category

Policies

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Wollaston Parish Council

CCTV Policy and Risk Assessment

Wollaston Playing Fields

  1. Purpose of the CCTV System

Wollaston Parish Council operates a CCTV system at Wollaston Playing Fields for the purposes of:

  • Preventing and detecting crime and anti-social behaviour;
  • Protecting Council property and assets;
  • Assisting in the identification of offenders;
  • Promoting the safety and security of members of the public, staff, councillors, volunteers and contractors;
  • Supporting the Council’s duty to maintain safe public recreational facilities.

The Council considers the use of CCTV to be necessary and proportionate in order to meet these legitimate aims and for reasons of substantial public interest relating to public safety and crime prevention.

CCTV Risk Assessment

  1. Location Covered

The CCTV system covers selected areas of Wollaston Playing Fields, including:

  • Pavilion/buildings;
  • Car parking areas;
  • Children’s play areas;
  • Main access and entrance points;
  • Areas vulnerable to vandalism or anti-social behaviour.

The system will not intentionally monitor private property or areas where individuals would reasonably expect privacy.

 

 

  1. Identified Risks
Risk Potential Impact Mitigation Measures
Excessive monitoring of members of the public Breach of privacy rights Cameras positioned only where necessary and proportionate
Recording beyond Council land Unlawful data capture Camera angles restricted and regularly reviewed
Unauthorised access to footage Data breach Password protection and restricted authorised access only
Excessive retention of recordings GDPR non-compliance Automatic deletion after retention period
Misuse of footage Reputational/legal risk Access logs maintained and staff trained
Failure to inform public Lack of transparency Clear CCTV signage installed throughout site
Cybersecurity risks Unauthorised disclosure Secure systems, passwords and software updates maintained
  1. Lawful Basis for Processing

The Council processes CCTV footage under:

UK GDPR Article 6

  • Article 6(1)(e) – Public task; and/or
  • Article 6(1)(f) – Legitimate interests.

Data Protection Act 2018

Where applicable, processing is undertaken for reasons of substantial public interest, including:

  • Preventing or detecting unlawful acts;
  • Protecting the public against dishonesty, malpractice or seriously improper conduct;
  • Safeguarding individuals and public assets.
  1. Necessity and Proportionality Assessment

The Council has considered alternative measures including:

  • Increased lighting;
  • Physical security improvements;
  • Increased inspections and patrols.

The Council considers CCTV necessary because:

  • The site is publicly accessible;
  • There have been incidents or risks of vandalism, anti-social behaviour and criminal damage;
  • The system provides deterrence and evidential support;
  • Monitoring is limited to relevant public areas only.

The Council believes the intrusion into individual privacy is minimal and proportionate to the benefits of improving public safety and preventing crime.

CCTV Policy

  1. System Management

The CCTV system is owned and managed by Wollaston Parish Council.

Responsibility for day-to-day administration rests with:

  • The Parish Clerk; and/or
  • Authorised officers or contractors approved by the Council.

Only authorised persons may access live or recorded footage.

  1. Operation of Cameras

Cameras will:

  • Operate continuously or during designated hours;
  • Record visual images only unless otherwise authorised;
  • Be positioned to avoid unnecessary intrusion into neighbouring properties or private areas.

The Council will regularly review camera positioning and necessity.

  1. Retention of Recordings

Recordings will normally be retained for a maximum period of 30 days unless:

  • Required for an active investigation;
  • Requested by the police;
  • Required for insurance or legal proceedings.

After this period, footage will be securely deleted or overwritten.

  1. Disclosure of Footage

Footage may be disclosed:

  • To the police or other law enforcement agencies;
  • For legal proceedings;
  • In response to valid Subject Access Requests;
  • Where otherwise required by law.

All disclosures will be documented.

Footage will not be released to the media or uploaded to social media by the Council except where legally permitted.

  1. Subject Access Requests

Individuals may request access to personal data captured by CCTV in accordance with UK GDPR and the Data Protection Act 2018.

Requests should be made in writing to:

The Parish Clerk
Wollaston Parish Council

The Council may withhold images where disclosure would prejudice an ongoing investigation or infringe the rights of other individuals.

 

 

  1. Signage

Appropriate signage will be displayed at entrances and throughout the playing field area stating:

  • CCTV is in operation;
  • The purpose of monitoring;
  • Contact details for Wollaston Parish Council.
  1. Security Measures

The Council will ensure:

  • Password-protected access;
  • Secure storage of recordings;
  • Limited authorised access;
  • Appropriate cybersecurity protections;
  • Regular maintenance and software updates.
  1. Review of Policy

This policy and risk assessment will be reviewed:

  • Annually;
  • Following any significant change to the CCTV system;
  • Following any data breach or complaint.

 

 

 

 

 

 

 

  1. Approval

Adopted by Wollaston Parish Council on: ___________________

 

Minute Reference: ___________________

 

Signed: __________________________
Chair of the Parks and Playing Fields Management Committee

 

Signed: __________________________
Parish Clerk