Agenda WPC meeting, April 2023

WOLLASTON PARISH COUNCIL

Meeting of the Council

Attendees are reminded that in accordance with the Public Bodies (Admissions to Meetings) Act 1960 and Openness of Local Government Bodies Regulations 2014, this meeting may be recorded.
You are hereby summoned to attend a Meeting of the Parish Council of Wollaston which is to be held on Thursday 20 April 2023 which commences after the 7pm start of the Annual Assembly of the Parish at the Oasis Building, High Street, Wollaston for the purpose of transacting the following business, namely:-

1. Open Meeting (15 minutes).
2. To welcome co-opted Councillors Messrs Hodson and Jackson and sign relevant paperwork.
3. To receive and accept apologies for absence.
4. To receive any declarations of interest related to business on the agenda.
5. Confirmation of the minutes of Meeting of the Parish Council held on Thursday 16 March 2023.
6. North Northamptonshire Councillors Reports.
7. Clerk’s Report (Appendix 1)
8. Update from HR Committee regarding appointment of new Clerk (JA).
9. Finances

• To RESOLVE to approve receipts for March 2023 (Appendix 2).
• Copy bank reconciliation/payments/receipts to end of March 2023 (Appendix 3a,b,c)
• To RESOLVE to approve payments for April 2023 (Appendix 4).
• To RESOLVE to approve the end of year budget to 31 March 2023 (Appendix 5).
• To RESOLVE to approve and sign off internal audit 2022/2023 and report (Appendix 6).

10. Planning (PJ)
(a) Applications
• Outstanding applications status update and responses to applications (Appendix 7) (b) Any other planning business to discuss.

11. Reports of the Working Parties/Representatives

1. (a)  Community Crime and Safety update (MM)
2. (b)  Events Committee update (CB)
3. (c)  Village Hall draft minutes (Appendix 8)
4. (d)  Footpaths update (MM/JA)
5. (e)  Environmental, Highways & Cemetery update (TS)
6. (f)  Street Lights and St Dr Report update (TS) (Appendix 9)
7. (g)  Playing Field & Parks Management Committee draft minutes (TS) (Appendix 10)

12. Date of next Parish Council meeting. D. Styles

Wollaston Parish Council Clerk & Responsible Financial Officer Dated this 14 day of April 2022.

BACS0672 BACS0673 DD02 DD03 BACS0674

BACS0675 BACS0676 BACS0676 BACS0676

BACS0677

BACS0678

BACS0679

BACS0680 BACS0681 BACS0682

Mrs S. Grant

HMRC

Aviva Pensions

Tesco Mobile

Whitestar Ltd

Hayeswood Landscapes

NCALC

NCALC

NCALC

Knights & Hyde Ltd

Midland Tree Specialists

Mr A. Silsby

npower
Barton Petroleum Timpsons

Salary April 2023
Employer NI employee NI Tax payment monthly contribution D Styles & PC monthly mobile contract fee
Website monitoring and support

Village Grass Cut March 2023 Membership fee, NCALC/NALC data protection fee
Internal audit fee

Stationery, 3x coloured ink, 1 x black ink

Phase 2 tree works – PYGHTLES

4x padlocks, storage area break in, ins reclaim

PC Street lights, quarterly energy charge

Money on account, tractor fuel PF 4 keys cut – office, VH, 2 x Oasis GRAND TOTAL:

0.00 0.00

0.00 0.00 72.76 0.00 7.50 0.00 35.00 0.00

1304.42 260.88 1120.61 0.00 10.00 2.00 392.00 78.40

22.99 4.60

125.00 25.00

119.96 0.00

189.99 9.50 176.19 8.81 28.00 7.00 3879.42 451.19

0.00

0.00 72.76 7.50 35.00

1565.30 1120.61 12.00 470.40

27.59

150.00

119.96

199.49 185.00 35.00 4330.61

LGA 1972 s112 LGA 1972 s112 LGA 1972 s112

LGA 1972 ss111 LGA 1972 S111

OS Act 1906 ss 9 & 10 LGA 1972 ss143 LGA 1972 ss 143 LGA 1972 s111

LGA 1972 s111 OS Act 1906 ss10

OS Act 1906 ss10

Highways Act 1980 s98

OS Act 1906 ss 10 LGA 1972 s111

WOLLASTON PARISH COUNCIL – BUDGET 22/23 ITEM

RECEIPTS

2 GRANTS
2a GRANT CC A509 VERGES

3. 3  BANK INTEREST
4. 4  SPORTS ASSOC
5. 5  CRICKET CLUB
6. 6  S106 PYGHTLES/NEALE CL
7. 7  S106 HOOKHAMS PATH
8. 8  SUNDRY/INSURANCE RECLAIMS
9. 9  TOTAL INCOMECapital Earmarked PF play equip 21/22- 22/23

PAYMENTS

10 CLERKS SALARY/EXPENSES
10a Pension payments/previous plan

11 GEN ADMIN/OFFICE COSTS

1. 11a  INSURANCE PREMIUM
2. 11b  AUDIT
3. 11c  SUBSCRIPTIONS

2022/2023

83328 800 995 850 400 470 4000 0 50 90893

  14835
  1000
  5704
   650
   800
  1200

Jun- Sep-
22 22 Dec-22

83328 83328 83328 0000

995 995 995 995 2 10 35 1499 0000

Mar-23

1 PRECEPT

83328

1551 3278 0 0
0 0 5308 5510 91184 93121

4272 5827 0 0
0 0 6062 1054 94692 92703

16000

TOTAL: 108703 11101 14823

3461 6917
0 0 00

12 S137 10100

1642 3859 598 598 0 360

0 1202 1344 1370

4656 6271 599 599 761 761 1077 1077 4625 9339

DRAFT MINUTES

Present:

WOLLASTON VILLAGE HALL MANAGEMENT COMMITTEE MEETING
6.30pm, Tuesday 04 April 2023 Village Hall, Wollaston

Dr Mike Goldsmith (Chair), Geoff Simmons (Treasurer), Greg Carter, Maureen Green and Helen

Warden.
Apologies: Debra Styles (Secretary), Fran Woods, Jess Lusher, Kathy Betts, Maureen Green, Rep from Bowls

1. 2. 3.

club.

Welcome and Apologies

Mike welcomed everyone to the meeting. Apologies were given as above.

Minutes of the Previous Meeting

The minutes from the meeting which took place on 07 March 2023 were agreed and signed.

Matters Arising

Helen’s contract was signed by Mike which Helen will take away and review and if she is happy with it, will sign and return. Hayley’s contract has been amended for Debra to reissue. Greg will contact Debra regarding the clothes bank to discuss the position of the unit and overspill rubbish.

4. New Community Centre and PreschoolThe Parish Council will meet the cost of the Deed of Variation to amend the plan on the Section 106 Agreement for the rotation of the building which has been agreed, in principle, by the Duchy on a site visit. The Parish Council awaits confirmation in writing.
5. Treasurer’s ReportFigures to be updated to include recent Youth Club payment. The balance is positive due to the receipt of the Parish Council annual grant. Geoff has finally made contact with the water company with hopes to resolve the meter issue and potentially obtain a credit. The accounts need to be reviewed by someone who does not need to be a qualified accountant. The Baptist Church Treasurer will be approached to see if (for a small donation) they would be willing to review.
6. Caretaker’s ReportHelen reported one off party bookings going well. There has been an approach for boxercise which can be accommodated in the Oasis although noise will need to be monitored. The phone needs answer message and monitoring. Mike will meet with Hayley to discuss cleaning schedule and cleaning supplies procurement.
7. Busy Bees ReportNo report.
8. Youth Club Report
   Numbers are steady. Easter eggs have been bought for members to give out on the last session before Easter. An advert has gone into the village magazine for more volunteers to supervise the sessions.
9. Over 60’s BowlsNo report.
10. Studio 52 Dance AcademyPresentation days went extremely well.
11. Other UsersNo report.
12. Date of Next MeetingTuesday 16 May 2023, 6.30pm Village Hall Lounge.

    DRAFT MINUTES

    WOLLASTON PARISH COUNCIL
    PLAYING FIELD & PARKS MANAGEMENT COMMITTEE MINUTES OF THE MEETING HELD ON Tuesday 11 April 2023, 7pm
    At The Hill, Wollaston

VOTING MEMBERS PRESENT

Messrs Jones, Savage (Chair), Silsby and Miss D. Styles (Clerk)

PUBLIC PRESENT

None

APOLOGIES

Messrs Green, Mitchell, Perry and Mrs Milroy. No response from Mr Cotter.

MINUTES

The minutes of the last meeting from 14 March 2023 were agreed unanimously and signed as a correct record.

FINANCES

Finances to end of March 2023 had been circulated together with end of year budget figures and capital figures. Glue for bolt purchased for toddler swings £3.19, Clubhouse roof repairs £330, NNC wheelie bin/2 x recycling bin 3 month renew £159.25, EDF initial floodlight charge £31.13, bench refurbishments £525, Phase 2 tree maintenance PF £1,815. The security light repairs at £181.42 have been deducted from the secure area capital monies. This leaves £294 from the original £36,333 for the adult gym equipment and storage shed monies. The end of year budget had an underspend of £199, with extra spends on the wheelie bin collections, hedges/weed spray/strim, floodlight energy charges, repairs and maintenance and tractor fuel. Another assessor has been recruited for the theft at the storage area insurance reclaim. Clerk to submit invoice from CC for scarifier and cassettes and complete the claim. Clerk to pay Mr Silsby for the replacement padlocks as these were paid out of his personal monies. Receipt in for insurance reclaim.

PLAY EQUIPMENT AND ADULT GYM INSPECTION/MAINTENANCE

Mr Savage confirmed he had inspected the equipment and handed the inspection sheets to the Clerk. Clerk to book play equipment audit for St. Marys and Playing Field.

POCKET PARK

The Pocket Park continues to look nice and tidy. Thanks to everyone helping with opening and closing the site.

SPORTS ASSOCIATION REPORT

Vics football, there have been some issues with player availability, considering dropping the reserve side next season. The 1st Team results are generally good. Preparations for cricket season are in hand with the 1st Team at Overstone for a friendly. The season starts on 22 April 2023 with the first home game on the 29 April. The overseas player from Australia arrives next week. The cricket club and football club have agreed a date for the transfer of the bar. The Vets are doing well and are fourth in the league.

PURCHASES REQUIRED

The tennis courts need to be cleaned. A new bottle fridge is required for the bar. The car park line marking needs to be completed. The repaint at St. Marys play area should be carried out once the weather improves. The bund needs to be in place to enhance security at the site. A ride on mower will be sought asp the hand mower is too laborious for smaller areas around the gym equipment, over the cess pit and back of the tennis courts.

FIELD MAINTENANCE/MATTERS RELATING TO THE FIELD

Imperial Carpentry will be completing some works to the fascia boards. A quote is being sought for the metal boards to the front of the clubhouse for advertising and to replace the dangerous wall. Mr Silsby will contact Wilcox Agricultural as the outfield is very patchy. The irrigation system should be in end of

April/beginning of May. The area of the field near the cess pit and road has sunk and needs filling and reseeding. The container on the large path needs moving to the secure area; sell or scrap the covered mobile unit to make space for the container in the secure area. Mr Jones will look at available options to replace the cess pit for cost efficiency and in readiness for when the contractor who empties it, eventually retires. Looking at a water treatment unit and possible grants or S106 monies. Discussion took place as to the cost of a complete refurbishment of the MUGA from S106 monies, which has increased significantly since the last quote. One option is to just replace the chain link fence and replace the surface thus leaving enough monies for the clubhouse extension plans. The ground was cut last week and due another cut next week as the weather improves. The football club are speaking to Maximow regarding the pitch verti- draining and seeding in May 2023. Clerk had received an email from NNC regarding new Public Spaces Protection Orders regarding Anti-Social Behaviour, Crime and Policing Act 1914 which would also assist the Committee in the control of dogs on the site when the Dog Warden is called out. Clerk to apply to have the PF included in the orders. There has been some criminal damage at the Playing Field whereby some slats have been removed from the newly repaired fence and placed over the brook. CCTV has shown some likely culprits but unfortunately no actual evidence. It was noted only 2 cameras are working and Clerk will contact Schmitz Cabling regarding the other feeds.

DATE OF NEXT MEETING

It was agreed due to training on Tuesdays and Thursdays, the next meeting will take place on: Wednesday 10 May 2023 at 7pm at the Clubhouse, Playing Field, London Road, Wollaston.

There being no further business the Chair thanked everyone for attending and closed the meeting at 8pm.